16 May 2022
1 Background: EuroMarine and its objectives
EuroMarine is a European, marine science network launched in 2014 and designed as a bottom-up organisation to raise the voice of the European marine scientific community. It is intended as a durable organisation and a legal entity placed under the control of the consortium that gathers all members, and was established in 2018 as a support structure. As of May 2022, EuroMarine counts 58-member organisations (MOs), 50 of which are ‘full voting’ members contributing to the budget.
Two primary goals of EuroMarine are:
- To support the identification and initial development of important emerging scientific topics and methodologies in marine sciences;
- To foster new services relevant to the marine scientific community,
EuroMarine achieves these goals through internal competitive calls for proposals, within the available budget. It is expected that support for these activities and their outcomes will help to leverage larger projects under European, national or joint research funding programmes.
EuroMarine advocates for marine science and contributes to improving the science-governance interface, providing expertise and transferring knowledge.
2 Eligibility criteria for the Foresight Workshops (FWS)
For the 2022 call, EuroMarine will fund Foresight Workshops (FSW) ('horizon scanning') with a maximum funding of €10,000.
FWS should focus on emerging and important topics requiring European-wide coordination. They generally aim at establishing a scientific vision or a roadmap at the scale of a decade and may notably (but not exclusively) be used to prepare for future EuroMarine larger projects and/or proposals. FWS can also focus on review exercises of relevance to EuroMarine (e.g., science-governance interface and scenario construction). Conferences are not eligible.
All activities should have well-defined outcomes (e.g., synthesis paper, position paper, strategy document). All FWS are expected to yield publications (at a minimum, a position paper, to be submitted within 12 months of the completion of the FWS).
3 Eligible topics
In line with EuroMarine’s bottom-up ethos, and in order to favour the emergence of new ideas and approaches, the call is widely open in terms of topics but only activities that single organisations could not tackle alone are supported. Moreover, activities should avoid any duplication with existing initiatives. Proposals with a multidisciplinary or discipline-specific nature are both welcome. In 2018, EuroMarine published an Ocean Frontiers for Sustainable Development manifesto, which “advocates for the increased understanding, protection and management of the Ocean to support the health and wellbeing of present and future generations.” It is structured around the following four themes:
- Manage Ocean Complexity;
- Secure Coastal Areas;
- Target Ocean and Human Health;
- Protect Ocean Commons.
EuroMarine encourages submissions addressing such Ocean Frontiers themes and/or relevant to the UN Decade of Ocean Science for Sustainable Development (2021-30), in general, and particularly on the interdependences of Sustainable Development Goals (as pointed out in the GSDR 2019 report)). Additionally, support to initiatives within the All-Atlantic strategy and pledge are welcome. Note however that proposals ranking will depend on the criteria set out in sections 4 and 5 of this call.
4 Other eligibility criteria and networking effect of proposals and activities
Proposals should involve at least three 2022 Full (paying) Member Organisations of EuroMarine, from at least two different countries (please refer to the latest 2022 membership organisations and General Assembly representatives lists provided on the call webpage and do not hesitate to contact email@example.com for any contact information). Proponents are also encouraged to use the Secretariat to advertise their topic and/or seek new potential co-proposers among the EuroMarine membership.
Applicants are welcome to involve any relevant Invited Member Organisations from developing countries (as preferential partners of EuroMarine activities). Proposals can involve organisations outside EuroMarine. However, if the proposal is selected for funding, scientists from EuroMarine Full MOs should be informed of the activity in a timely manner and allowed to participate in it, within budgetary and logistic limits. Activities with closed list of participants and participation upon invitation only are not eligible.
Activities should preferably be carried out in 2023; any desired exemption should be requested and justified in the proposal. In the covid-19 context, however, flexibility will be the rule as concerns physical meetings: EuroMarine will accept their postponements, as well as hybrid or online events.
5 Award Criteria and Selection Procedure
To maximise the number of Member Organizations (MOs) that may receive funds under the 2022 call, EuroMarine limits its financial contribution to successful activities to the above-specified maximum amount of €10,000. Applicants are asked to ensure co-funding when necessary.
Proposals will be assessed by reviewers from EuroMarine MOs, selected from specific pools of agreed experts, on a voluntary basis. EuroMarine will solicit external reviewers when necessary (i.e., in case the relevant expertise is lacking within EuroMarine’s pool of experts). At least three reviewers will assess each application and will be assigned ensuring no conflict of interests.
Each application will be allocated a total score out of 15, with a maximum of 5 marks available for each of the following three criteria:
- Excellence: Merit and innovative nature of the proposal topic and objectives.
- Impact: Added value to EuroMarine (i.e., to which degree a proposal addresses EuroMarine priorities and favours the integration of the EuroMarine community, including the number of MOs involved, and the expected outcomes).
- Implementation: Capacity and role of each applicant, and the extent to which the application team as a whole brings together the necessary expertise. Quality and effectiveness of the FWS organisation and use of resources. Measures to reach and support participants from both the EuroMarine network and other organisations.
Each criterion will be scored between 0.0 and 5.0, in multiples of half (0.5) points. The final score is calculated by the sum of the individual scores of each criterion, with a final maximum score of 15. A ranking list of recommended proposals based on the scores from the individual assessments will be prepared by the EuroMarine secretariat and presented to the Steering Committee (SC). The Steering Committee (SC) will meet for a selection meeting to assemble and commit themselves to the final list of selected proposals. The final selection will be based on the ranking, balance of disciplines and topics and the available budget.
6 Eligible Costs
All direct costs incurred in connection with the organisation of the FWS, and necessary for its implementation, are eligible if they are reasonable and justified. This includes (among others):
- Travel, accommodation and subsistence for participants.
- Room renting (including equipment).
- Communication and dissemination material.
For hybrid events with participants attending remotely, additional costs for necessary equipment (e.g., web camera) or platform subscriptions (e.g., Zoom licence) may also be included. However please note that physical (in-person) activities are preferred where possible. Please contact the EuroMarine Secretariat if you have any queries about physical vs., online activities.
Staff costs (i.e., fees for speakers or salary costs for organisational staff) and indirect costs /administrative fees are not eligible.
Applicants must include a detailed budget description as part of their application. The maximum budget available is €10,000.
Please refer to the terms and conditions of funding for further details on eligibility criteria, eligible costs and constraints linked to funding.
7 Constraints linked to funding by EuroMarine
Please refer to the separate document on ‘Terms and conditions of EuroMarine funding’.
8 Submission of proposals
To apply, please fill in the proposal template provided on the call webpage and return it to both firstname.lastname@example.org & email@example.com by the submission deadline (the reception of proposals will be acknowledged). Applicants are requested to keep proposals brief (under the limits specified in the template).
- 12 May 2022: Call preannouncement
- 16 May: Publication of the call
- 31 August 2022: Deadline for proposal submission
- Sep-Oct. 2022: Review process
- Third week of November 2022: Notification of the results
Note: The date of notification of the results depends on the (ongoing) scheduling of the Steering Committee meeting. Please refer to the call webpage to check the final notification date.
Please do not hesitate to contact the EuroMarine secretariat for information or assistance in the production of a proposal (e.g. to identify potential co-organisers or participants within EuroMarine).
Tel: +34 635 34 84 47
11 Further information and references
Please refer to the EuroMarine 2022 call webpage , which includes links to the following call documents:
- The call text;
- Instructions and a template to apply (Word or Open Office);
- 2022 terms and conditions of EuroMarine funding
Other relevant links:
- List of 2022 EuroMarine Members Organisations and corresponding General Assembly Representatives
- EuroMarine 2018Ocean Frontiers for Sustainable Development manifesto